Understanding POS System And POS System Provider In India

A POS system or Point Of Sale (POS) system is a combo of hardware devices and software which processes payment after making sales transactions, updates inventory and record other transaction types within the retail businesses. POS System is software that helps sellers’ to manage inventory, sales, accept payments, and generate a receipt for the purpose of sale to the customers.

Humanization of POS system makes the whole operation of a business more effective since it uses IT tools to automate its core sales function. Actually, this is a useful tool to numerous businesses and industries. Once they are enabled, they provide useful insights and improve customer service level.

POS serves as the central hub where acquiring and selling products i.e. retail transactions occur. It zealously carry out transactions other than processing payments as well. My previous writings include the best ERP platforms and the best CRM platforms for small, medium, and large businesses. Now in this article, I will be discussing about the POS systems, the reason behind it and what POS systems need to work both in terms of hardware and software. Plus we will talk about a leading POS provider/supplier in India.

1. Understanding POS System

A. POS System Hardware Components

(i) Cash Register/Computer: The main device where the software runs, often a computer or tablet. It is a modern day cash register. It should be touch enabled display which should work with other peripherals such as barcode scanners, receipt printers, payment terminal devices, and cash drawers etc.

(ii) Barcode Scanner: This device is used to scan product barcodes for quick and accurate input.

(iii) Receipt Printer: Prints customer receipts for purchases.

(iv) Cash Drawer: Safely stores cash during transactions.

(v) Card Reader/POS Terminal: Reads credit and debit cards for electronic payments. You can check check the POS terminal providers list for your establishment.

B. POS System Software Roles And Functions

(i) Sales Processing: Records and processes sales transactions, including item details, quantities, and prices.

(ii) Inventory Management: Manages and records the inventory of goods keeping count with every sale contributed and update the system.

(iii) Payment Processing: Expert in receiving payment in various ways, such as cash, cards and e-wallets.

(iv) Order Management: Handles orders by making the changes and canceling if needed, and ensuring the printed order history.

(v) Customer Relationship Management (CRM): Keeps customer data like name and phone/mobile number, old orders’ history, and rewards for being loyal shoppers.

(vi) Reporting and Analytics: These machines would provide daily reports about sales, inventory, and other key metrics to inform management decision processes.

(vii) Employee Management: Provides a sales record, registration of hours and hours worked, and permission management.

(viii) Integration: Collates with other business tools that comprise of accounting software, e-commerce platforms, and others.

C. Types of POS Systems

(i) Traditional POS Systems: Installed locally on a business’s server or computer.

(ii) Cloud-Based POS Systems: Hosted on remote servers, accessible from any internet-connected device.

D. Benefits of POS Systems

(i) Efficiency: Streamlines the sales process, reducing manual errors.

(ii) Inventory Accuracy: Provides real-time updates on stock levels.

(iii) Sales Tracking: Records sales data for analysis and reporting.

(iv) Customer Insights: Helps understand customer preferences and behavior.

(v) Security: Securely processes transactions and protects sensitive customer information.

E. Industry-Specific POS Systems

(i) Retail POS: Tailored for retail businesses, managing sales and inventory efficiently.

(ii) Restaurant POS: Includes features for order management, kitchen communication, and table reservations.

2. POS System Provider List in India

(i) Zakya POS by Zoho

Overview: Zakya POS by Zoho to provide the POS services for almost any type of business, it is cloud-based solution come with inventory management and analytics capabilities.
Key Features: A customer-friendly interface, multi-payment options, and a standalone reporting process that does not require human intervention.

(ii) GoFrugal POS System

Overview: GoFrugal POS is a POS platform specializing in retail, restaurants, and distribution businesses with options for creating bills, maintaining inventory, and more.
Key Features: Powerful multi-store support, loyal customer programs and integration capabilities with external apps.

(iii) HDPOS Smart

Overview: HDPOS Smart is a total POS system that is made up of a billing tool, an inventory manager, and especially a relationship between a client and a vendor or just CRM.
Key Features: Barcode identifier, GST registered, and detailed sales analytics.

(iv) Marg POS

Overview: Marg POS is tailored for various industries, offering features such as order management, accounting, and mobile app support.

Key Features: Touch-based billing, GST compliance, and inventory tracking.

(v) Ginesys POS

Overview: Ginesys POS is POS system developed to meet the needs of retail and fashion businesses offering solutions for sales management as well as inventory control.
Key Features: Centralized data control, real-time sync of data among the multi-stores and mobile reporting.

(vi) Vyapar POS System

Overview: Vyapar POS for small businesses, Vyapar POS is famous because the provider of this POS system is user-friendly encapsulating features such as invoicing and expense tracking system.
Key Features: precise GST reporting, price label scanning, and different mode of payments acceptance.

(vii) EasyPOS

Overview: EasyPOS is the cloud-based POS, EasyPOS system is conveniently usable for various sizes of business and contains the functions such as the inventory tracking and sales reporting.
Key Features: Flexible user interface, an inventory management system, and a system that links directly to e-commerce platforms.

(viii) Just Billing

Overview: Just Billing this software is a selling point of POS system for small businesses with functions such as e-receipts, inventory monitoring and tax administration.
Key Features: Adopting as the key features is the POS system which provides multi-location support, customer loyalty programs, and offline capability.

(ix) POSist

Overview: POSist specially created to fit the demands of restaurants and hospitality eateries that include provision of features, e. g. order management, kitchen display systems, and CRM.
Key Features: This POS system has three key capabilities: the employee table management, integrating online ordering and real-time sales analytics.

(x) MARG ERP 9+ POS System

Overview: MARG ERP 9+ POS is an integrated solution for retail and distribution businesses, which provide features like inventory control and accounting.

Key Features: Barcode scanning, financial accounting, and support for multiple tax structures are the key features of this POS system.

Overview

The option of the POS system to choose must be thought of in a specific way as per the business needs, the industry it operates in and the scalability of the solution for future growth. The pricing and terms of POS licensing cost, renewal cost, software update support and customer support offered by your POS vendor should be thoroughly analyzed before you finally choose the POS software.

You should make informed decision after reading reviews online about the particular vendor, comparing the license cost and after sales service by the POS system provider.